If you run a modern business, there’s no getting around the need for great data. Your competition uses all the information out there to make better business decisions. If you don’t do the same, you won’t be able to compete.
However, you have more responsibilities when you store data in your business. Businesses faced an average of 22 security breaches in 2020. Hackers across the world are trying to break into every system they can.
If you aren’t doing enough to maintain a good data security policy, this post will help. Below are five tips that will help you secure data in your business.
1. Control Access to Files
Access management is one of the most critical elements of data protection. Having data available to everyone in your business isn’t a must. People should only have access to the information they need for their jobs.
That’s important because it only takes one employee to compromise your entire organization if they can see everything. By limiting data access, you limit the damage you suffer due to data breaches.
2. Encrypt Data at Rest
There’s no getting around the need for your data not to have encryption when people are looking at it. You don’t want non-IT people to deal with complex encryption protocols. Luckily, it’s easy for your software to handle that for you.
That means it should be no problem for you to encrypt data residing on your servers. Encryption will stop anyone accessing your physical hardware from seeing what’s on your computer systems. It isn’t until your data gets accessed from software that it gets unencrypted for people to see.
3. Use Two-Factor Authentication
It isn’t enough to provide complex passwords to your employees these days. Since you have cloud access to most things, you have to worry about your passwords getting compromised in other locations.
A two-factor authentication method stops someone who has access to your company passwords from accessing your accounts. You get a secondary login code sent to a personal device with this authentication method. A hacker can’t access your data without that code, which means your data stays secure.
4. Train Your Employees
Unfortunately, your team is one of the most significant security risks at your company. A secure system can only get you so far. If someone doesn’t know how to stay safe online, they’ll compromise your security system.
Create a training program for your employees to go through. If someone wants to work at your company and access data, they need to go through your IT training before they’re allowed access.
5. Back Everything Up
A backup strategy is the last piece of data protection for a company. Even if you have a great security system, there’s still the risk of file loss because of other reasons.
Create a backup system that automatically secures your most important information. You can read more on Google Drive DLP to learn more about how you can use cloud data protection to protect yourself against data loss.
Make Sure You Take Data Security Seriously
With how dangerous it is online these days, it’s a big mistake to not take data security seriously. It doesn’t matter how small or large your business is. If you don’t use the tips above to secure your data, you risk suffering from a data breach and losing your information. Do you want to read more IT tips for managing your business? Head back to the blog to learn more about business technology.